Take guide management to the next level with Guidebook's “Mobile Admin” feature. You can send push notifications, make edits to your schedule and invite users directly from your mobile phone.
Using Mobile Admin
Download the guide and make sure you’re logged in to your Guidebook account, and that you have admin access to your guide. In the navigation menu, you will see a special “Admin Tools” module at the top of the guide menu.
From the Admin Tools module, you’ll be able to perform the following actions.
- Publish guide updates
- Send or schedule a notification
- Edit your Schedule
- Invite a user
- Contact Guidebook support
Send or Schedule a Notification
The notification component will only appear if you have an Inbox module added (and set to “enabled”) in your guide menu.
After tapping on the “Notifications” item, you’ll be taken to the “Compose a Notification” view. In order to send a notification, you must fill out the “title” field (maximum of 72 characters). You may optionally include a message body of up to 1024 characters, or choose to send the notification with a push alert.
Tip: only the notification title will be visible on a device lock screen, so it’s best to make it as descriptive as possible. “Room Change: 10 am sessions moved to second floor” rather than “Schedule update”.
Only the notification title will be visible on a device lock screen, so it’s best to make it as descriptive as possible. “Room Change: 10am sessions moved to second floor” rather than “Schedule update”.
If you’d like to send the notification immediately, tap the “Send” button, otherwise toggle on the “Schedule for Later” option choose when the notification should be sent before tapping the “Save” button.
For more information on notifications, refer to our Using the Notifications Feature article.
Including a schedule module is necessary in order to edit sessions in your guide.
By default, you’ll see any sessions which occur in the next three days. Simply tap on a session to begin editing. You may also delete the session by tapping the “Cancel Session” button on the bottom of the screen. In order to push out any changes you make via Mobile Admin, you’ll need to publish a guide update.
Invite a User
From this screen, you have the option of inviting a user to access your guide.
Just enter the email of the user you would like to invite at the top of the screen and you will then have the option to assign that user to an existing group (Click here for more information on setting up groups).
You also have the option to customize the invitation email that is sent. If you choose to do so, you are required to enter in a custom introduction to the invitation up to 1024 characters. You can also enter a different contact email that will appear at the end of the invitation for users to reach out with any questions they have.
Note: This feature currently supports invites in English only.
For more information on invitations, including how they will look for the end-user, check out our support article on inviting users: Invite Your Users to Enhance Your Promotional Strategy.
I don't see the Admin Tools section in my guide.
Make sure your guide is published and on an active subscription. If you’ve recently been added as a collaborator, publishing a guide update through the Builder website may be necessary before your permissions will carry over to the app.
I found Admin Tools, but I don't see the option to...
In order to Edit Sessions, ensure that you have the Schedule module in your guide.
In order to Send/Schedule Notifications, double-check that you have the Inbox module enabled and located on the main menu. You’ll also need to be a guide administrator.
In order to access Mobile Admin, you must be a guide administrator.