Do you have events in which you are using Stova for registration and Guidebook for your mobile app? With our Stova integration, you can import attendees from your Stova event into your guide’s users list, as well as import sessions and speakers, saving you time.
Information for the Stova Integration
Before you can connect the Stova content sync integration to your guide, you’ll need to obtain the following information from your Stova account:
- Stova Event ID: after logging in to your Stova account, you should see all of your events listed by name—the ID will be just to the left of the event name.
- Stova Account ID and Account Key: now that you’re logged in to your Stova account, head to the Settings menu (this should be located in the lower left corner), and then choose Account Settings. From here, choose the Integrations tab, and then click on API. You’ll see both the Account ID and Account Key listed.
Setting Up the Stova Integration
Now that you’ve collected the information needed to link Stova to Guidebook, we’ll add that to the Builder website to establish the connection. After logging in to the Builder website, find the correct guide on your personal or organization dashboard. Once you’ve navigated to the guide, click on the Integrations card on your guide dashboard.
Click the blue Set Up button and enter the information you've collected from your Stova event.
Note: the name of the integration is still listed as Aventri, but will be updated to Stova soon!
Once you’ve added the required information to the integration set up page, choose whether you would like all available information—sessions, speakers, and attendees—to be synced, or just a subset of those categories instead. Don't forget to click Save.
After clicking Save, the integration will take a few minutes to sync. Click the blue Continue editing while you wait button. You’ll see that the Stova integration is “pending” on the integrations page. Within a few minutes, refresh your page, and you’ll see that the Stova integration now shows as “connected”.
Managing the Integration
Once you’ve successfully set up the Stova integration, your attendees, sessions, and speakers, or whichever options you selected, will sync from your Stova event to your guide every two hours until the end of the event. From the integrations section, you can view the last time the sync occurred on the left side.
By clicking the Connected button on the right, you can also manually sync the information from Stova to your guide. You have the option to View setup which will show you the Stova event this guide is currently connected with. As well, you can opt to Disconnect service which will stop any future syncs unless you reconnect the integration.
Why is the Stova integration useful?
Quite simply, it automates the process of importing users, your schedule, and your speakers into your guide. Your attendees will be uploaded into one of our most robust feature sets, Audience Management, which contains tools that allow you to invite, sort, and manage all of your guide’s users.
Your sessions will be imported into the schedule, and your speakers will be imported into your speakers custom list. The integration allows you to use Stova and Guidebook without needing to import the users, schedule, and speaker information twice.
How much does it cost?
This feature is available for use on all guides at no additional cost.
What does the “pending” status mean?
This means that your sync is in progress. You’ll typically only see this message for a few minutes after your initial sync. If you still see the “pending” status after 15 minutes, please feel free to send us a note at email@example.com.
What specifically will sync from Stova?
Depending on what you selected when setting up the integration, attendees email addresses will sync into the users list of your guide, the schedule will sync into the schedule feature, and your speakers will sync into your speakers list.