This support article is a contribution from Ex Ordo Support.
The Ex Ordo Programme gives you a place to build out your sessions and presentation details and is available only for Full Service Premium guides. See more information here on building your Programme.
When you are ready to start building the app for your delegates, we have a sync function that will save you lots of time and effort as you won't need to re-enter this information into your app builder. So the key is to only edit your information in the Ex Ordo system and always sync it over. Any edits you may unintentionally make to Programme information in the guide will always be overwritten in the next sync from the Ex Ordo system. Each sync you will perform need to be published in your guide to be visible to delegates. So don't worry if you need to change something after the sync.
So just remember to never edit the information in the guide, always in Ex Ordo!
Once you're ready to transfer over the content from the Ex Ordo Programme to your app builder, this article will bring you through the process step by step.
What is getting synced?
Sync transfers over Programme data from Ex Ordo into the guide builder with one click. See what is getting synced below:
- Session names, description, dates and times, session chairs
- Presentations (abstracts) with dates and times and authors names
- Topics (if visible in Ex Ordo Programme)
- Presentations and paper files (if collected as PDF and shared)
- Decision formats.
Any change to this information must be done in Ex Ordo and then synced into the guide. You cannot edit this information in the guide.
1 - Reach your guide builder
First, you have to navigate to your guide builder and the builder home page. You can reach your guide builder through Ex Ordo Mobile hub by selecting Programme => Mobile as below:
If you've logged in previously to your guide, you will be taken straight into your guide builder home page. Otherwise, you will have to create an account with your Admin email (It's usually the same email you're using to log into Ex Ordo as the administrator). If you don't know which email was used you can email firstname.lastname@example.org and we'll help you out.
2 - Find the Schedule menu item
On the left-hand side of your homepage you can see features that were already added to the guide, see the example below:
Before you press the Sync button in Ex Ordo you have to make sure you have the Schedule Menu item in the guide builder. This item should already be in your guide but if you can't see it you can always add it by selecting Add features to your list as below:
A list of features will appear on the right-hand side; scroll down to see and choose Schedule.
3 - Run the Sync
If you're happy with your Ex Ordo Programme or you're would just like to check how your Programme appears in the guide you can now run the Sync in Ex Ordo.
You can run the Sync at any time. It won't show to anyone unless you publish your guide.
Go to Programme => Mobile as below:
From here you can:
1 - Start the Sync process and transfer of information by selecting Sync Guide
2 - Check the Sync status and date when the last sync was completed
When the Sync is completed you can go to Guidebook builder and check the Schedule list to see your sessions and presentations. Remember - all the Programme information is synced into the Schedule menu item.
4 - Create a Session view
To create a nice view of the sessions for your delegates you can follow the steps in our Article here - Creating conference schedule view for delegates