Do you have events in which you are using Aventri for registration and Guidebook for your mobile app? With our Aventri integration, you can import attendees from your Aventri event into your guide’s users list, as well as import sessions and speakers, saving you time.
Information for the Aventri Integration
Before you can connect the Aventri content sync integration to your guide, you’ll need to obtain the following information from your Aventri account:
- Aventri Event ID: after logging in to your Aventri account, you should see all of your events listed by name—the ID will be just to the left of the event name.
- Aventri Account ID and Account Key: now that you’re logged in to your Aventri account, head to the Settings menu (this should be located in the lower left corner), and then choose Account Settings. From here, choose the Integrations tab, and then click on API. You’ll see both the Account ID and Account Key listed.
Setting Up the Aventri Integration
Now that you’ve collected the information needed to link Aventri to Guidebook, we’ll add that to the Builder website to establish the connection. After logging in to the Builder website, find the correct guide on your personal or organization dashboard. Once you’ve navigated to the guide, click on the Integrations card on your guide dashboard.
Click the blue Set Up button and enter the information you've collected from your Aventri event.
Once you’ve added the required information to the integration set up page, choose whether you would like all available information—sessions, speakers, and attendees—to be synced, or just a subset of those categories instead. Don't forget to click Save.
After clicking Save, the integration will take a few minutes to sync. Click the blue Continue editing while you wait button. You’ll see that the Aventri integration is “pending” on the integrations page. Within a few minutes, refresh your page, and you’ll see that the Aventri integration now shows as “connected”.
Managing the Integration
Once you’ve successfully set up the Aventri integration, your attendees, sessions, and speakers, or whichever options you selected, will sync from your Aventri event to your guide every two hours until the end of the event. From the integrations section, you can view the last time the sync occurred on the left side.
By clicking the Connected button on the right, you can also manually sync the information from Aventri to your guide. You have the option to View setup which will show you the Aventri event this guide is currently connected with. As well, you can opt to Disconnect service which will stop any future syncs unless you reconnect the integration.
Why is the Aventri integration useful?
Quite simply, it automates the process of importing users, your schedule, and your speakers into your guide. Your attendees will be uploaded into one of our most robust feature sets, Audience Management, which contains tools that allow you to invite, sort, and manage all of your guide’s users.
Your sessions will be imported into the schedule, and your speakers will be imported into your speakers custom list. The integration allows you to use Aventri and Guidebook without needing to import the users, schedule, and speaker information twice.
How much does it cost?
This feature is available for use on all guides at no additional cost.
What does the “pending” status mean?
This means that your sync is in progress. You’ll typically only see this message for a few minutes after your initial sync. If you still see the “pending” status after 15 minutes, please feel free to send us a note at firstname.lastname@example.org.
What specifically will sync from Aventri?
Depending on what you selected when setting up the integration, attendees email addresses will sync into the users list of your guide, the schedule will sync into the schedule feature, and your speakers will sync into your speakers list.