Adding the My Schedule feature to your guide will allow your users to create their own personal schedule and set reminders prior to a session.
If you set limitations or enable registration for sessions, users will be required to log in with a Guidebook account before they can sign up by adding the session to their My Schedule.
If you assign users sessions using Preset Schedules, their assigned sessions will only appear when they log in with the email address their sessions were assigned to.
When exploring the schedule, users will see plus sign symbols next to session titles when viewing a schedule overview. Users can tap on the plus sign (+) to add a session to their My Schedule. If they tap on a schedule session name to learn more about it, they will have the option to Add to my schedule at the bottom of the screen.
When adding a session to My Schedule, you can select a time if you would like a reminder, or tap No, thanks/None.
If a user adds two sessions to their My Schedule that are happening at the same time, one of two things will happen.
If the session registration type is set to Anyone can add, the user will see a message that states "This event conflicts with your current schedule. Add it anyway?"
If any of the sessions have the registration type Require Registration, the user will see a message that states "By registering for this session, you will automatically be unregistered from other session". They will have the option to Continue, which will remove the session that was originally scheduled and add the new session, or Cancel, which will keep them registered in the original session rather than adding the new session.
Users can also create their own schedule items by tapping on the Schedule or My Schedule feature in the app and tapping on the plus sign (+) near the top-right corner. On Android, tap the blue "Create Session" button at the bottom right.
When adding a session to your personal schedule, you can enter the following details:
Title: Add the title of your meeting in this section. This is a required field.
Description: Describe the meeting here. This might include an agenda, topics you'd like participants to brainstorm about beforehand, or any other necessary information.
Add guests: From this section, you can add any guests to your meeting that are checked in to the guide. You do not need to be connected to someone to invite them to a meeting, though you do need to be logged in to the guide in order to invite guests. You can invite up to 15 people to a meeting.
Location: Select a location in this field. On Android, you can choose from the locations in the guide. On iOS, you can choose from guide locations, search for a location, find nearby locations, and create your own location.
Add conference URL: You can add a conference URL, like a Zoom or Google Meet link, in this section. You'll copy the link and paste it into this field.
Date and Time: Select the date and time of your meeting. You can also toggle the “All day” switch if the meeting is a full day.
Reminder: You can choose to send a push notification reminding your invited users of the meeting, assuming your participants have push notifications enabled.
Tap Save at the top right to create the session.
Users can save their My Schedule data and view it across multiple devices by logging into the app with a Guidebook account. This data will be stored to their profile and be visible on another device if they log in to their account on any other device and download your guide.
Learn about how to see who has accepted your request to meet and more from our meeting booking article.