Having a virtual event but you still want your audience to benefit from the same types of presentations and meetings they'd have face-to-face? Guidebook allows you to easily link to videos and live streams in both the app and our web offering, Guidebook Web. Pair this with the Session Discussions feature and in-app networking tools, and you'll have a more engaged audience than at a traditional in-person event!
Video Linking Tab
Using the Video linking tab is the best option when linking to YouTube, Vimeo, or Twitch videos because it allows the videos to beautifully embed in your Guidebook Web page which keep your virtual audience in one location. The video can be docked so that the user can navigate around the rest of the Guidebook Web page information while still viewing the video.
To add a video link, open the Schedule in Builder. Select a session, then click on the Videos tab. Here, you will be able to add a new video by entering the URL. YouTube, Twitch, and Vimeo are supported with more options on the way.
Many virtual meeting platforms have ways to create a YouTube or Vimeo live stream link for a meeting which would allow it to be embedded in the Guidebook Web page using this method. See the “By Platform” and “FAQs” sections below for more details.
You can synchronize the data for the video from this tab. Syncing the data will update the video to have the most current title as well as the start and end time (for live videos). If the video is currently active, the Guidebook Web page will display a “Live” badge. If the video has a start time but is not yet active, the video will display an “Upcoming” badge.
Hyperlinks in Descriptions
Virtual meetings held through platforms like Zoom, Microsoft Teams, Webex, GoToMeeting, and Google Meet often include a URL link as well as additional information like a meeting ID or passcode to enable members to join the meeting. We recommend adding meeting or webinar information directly to a schedule session or custom list item's description field.
When creating the hyperlink, make sure to check the option to open the link in the device's native browser. This will redirect mobile users to the proper app for a smooth transition to the meeting. On Guidebook Web, it will open the link in a new browser tab, allowing the user to keep their Guidebook Web page tab.
This is a great option if you want to push the audience into the specific software (Zoom, Teams, Meets, etc.) so that they have the full functionality offered there. The Guidebook Web page will act as the home page for the event where all of the meeting links for sessions can be accessed.
If you have a large number of links to add to descriptions, you may prefer to import them with a custom list item template or schedule session template. To ensure the links open in a new tab, your HTML should look like this:
<a href="URL" target="_blank">Text that is hyperlinked<a>. Additional HTML assistance can be found in this support article or by emailing us at firstname.lastname@example.org.
If you have a large number of videos that do not require a passcode or any additional information, you can manually add a URL link from a schedule session or custom list item's “Links” tab or quickly import the links using a linking template. This will display the link in a separate area below the description field.
This works well for web resources or video that isn't on a supported platform, but we recommend using links within the description field that open in a new tab for any webinar or meeting links.
To add a web resource or video that isn't hosted on YouTube, Vimeo, or Twitch, open a custom list item or schedule session in Builder. Click on the “Links” tab and then choose the URL button. Paste the link and save.
Zoom meeting links may include additional information like a meeting ID or passcode. As well, on mobile, Zoom requires the use of their app. This makes them a great fit for hyperlinking directly into the description field of a session or list item in guides.
When hyperlinking, make sure to set the URL to open in the device's native browser. This will allow the link to open the Zoom app on the device for full functionality.
If the audience will not be participating in the virtual meeting, and they will just be a viewer, the Zoom meeting can be streamed through YouTube Live and viewed on Guidebook Web pages as an embedded video. Select the “More” button in the meeting and choose “Live on YouTube”. The URL for your live stream can then be added to the Videos linking tab of the session in Guidebook.
Vimeo works great for both prerecorded videos as well as live-streamed presentations. We strongly encourage linking Vimeo through the Video link tab within a schedule session which allows the video to be embedded on the Guidebook Web page.
Webex meetings often require additional information beyond a URL link like a meeting number, meeting password, or dial-in audio options. Adding this information directly to a schedule session's description (or a custom list item) is a great option. Make sure to set the link to open in the device's native browser for the best compatibility across devices.
If you'd like to have the video embedded in your Guidebook Web page and keep viewers there rather than joining in the Webex software, you can live stream to YouTube and link that URL on the Videos tab of your session.
Microsoft Teams meetings have a single URL to join the meeting. The URL can be linked directly in the description field.
When hyperlinking, make sure to set the URL to open in the device's native browser. This will allow the link to open the Teams app on the mobile device for full functionality. On Guidebook Web, this link will open in a new tab, so the user continues to have access to the Guidebook Web page.
If you are using GoToMeeting, you may have a meeting ID or password for participants to join. In this case, you can add the hyperlink and meeting details directly to the description field of an item or session so they are easily available to attendees.
What if I want to link to a platform that you don't support in the Videos links tab?
The Videos tab within a Schedule session supports YouTube, Twitch, and Vimeo, with more options on the way. If you want to use another service, feel free to link to it as a URL on the Links tab of a session or custom list item, or within the description field. When linking to other services, we suggest checking the box to have the link open in the device's native browser, which is only available when hyperlinking inside the description box.
Can I embed Zoom meetings on Guidebook Web?
Zoom meetings can be streamed using YouTube or Vimeo Live which will allow them to be embedded in Guidebook Web pages from the Videos links tab of a session or item. This allows users to view the stream as a spectator. Make use of Session Discussions for more interaction!