Scientific Conferences often have an abundance of information, and it's important to get that information into the hands of your attendees.
In this support article, we will help you start building your Scientific Conference guide and recommend key features that will maximize the guide's potential and make sure your attendees have a great experience using the guide.
Custom lists are the best feature for getting information into your attendees' hands. These can be used to provide information such as speakers/presenters, guidelines, or even scientific facts.
Since a custom list for a Scientific Conference will have many list items, you will certainly want to import those via template. You can learn about the process and how to successfully import them here. For smaller lists, you can add the list items in manually. A walkthrough for that process can be found here.
If you have PDFs that you would like to share with your attendees, you can do so by attaching them to custom list items.
Web views also play an important part in Scientific Conference guides. These modules contain a URL that links the guide to a website on the Internet. This can definitely save time if you have a resource already listed on your scientific website. For example, you can include the URL for your medical website so your users can access that information directly from your guide. You can learn more about our Web View feature in this article.
Please see how to add a Website URL to your guide below:
The Schedule is our most used feature, and for a very good reason. You can add your entire event's schedule into your guide so your users will know what's happening, when it's happening. You can create schedule sessions either manually or via template.
In addition to having your entire schedule in your guide, you can also create Schedule Tracks, which are filtered views of your main schedule. If you want to include more than one schedule in your guide, schedule tracks are certainly for you! You can categorize tracks by audience, topic or the timeframe the sessions occur. These tracks can be pinned to the main menu and can serve as individual schedules for those groups. If you choose to pin your tracks to the menu to use as separate schedules, we definitely recommend disabling the main schedule from view to avoid confusing your users.
Interactive maps can improve the experience your users are having with your Scientific Conference guide. Using Interactive Maps, you can link a schedule session or list item to a map image in your guide. For further clarification, this means users can tap on the room assignment for a session, and Guidebook will take the user to the corresponding area on the floor plan.
Interactive Maps can also be used for more than just geographical location. For guides that are medical related, Interactive maps can be used to identify the various parts of the body. For example, you can map those locations and then link them to custom list items which cover ailments for the associated region of the body.
Another important aspect of a Scientific Conference guide is being able to send messages to your users to keep them up-to-date with all of the event's happenings. Whether it's a minor tweak to an existing schedule session or sending out emergency information, it's important to keep your attendees informed. The only prerequisite for notifications is to have the inbox feature enabled in your guide. Once the inbox has been added, you can begin sending notifications to your users.
In addition to inbox notifications, you can also send Push Notifications. The notifications appear outside of the app on users' devices. These messages are also stored in the Inbox for later viewing.
To send a notification, navigate to the dashboard and click on "Notifications" section shown below. From there, you can begin composing your notification.
While these are great examples of modules to include for your Scientific Conference, you are certainly not limited to these features. There are many other features that may prove to be useful for your Scientific Conference.