New Student Orientation is one of the most common EDU guide-type for Higher Education institutions and programs. With a New Student Orientation guide, you give your new students and their families access to the schedule of events, campus resources, evaluations, presenter information, and so much more at their fingertips! When your enrollment is increasing year-to-year, It’s a great way to cut down on printing costs and preparation time.
In this support article, you will be provided several features that are key for New Student Orientation guides and all the resources you need to get the best use out of your Guidebook purchase!
First things first, a quick note about pricing: There is a great pricing plan available for your app, no matter the size of your audience! We offer pay per download or flat rate plans, depending on your need and functionality interests. Head over to our pricing page for all the details!
Custom Lists will be a key feature to any New Student Orientation guide. With a Custom List, you can provide information like pre-arrival information, presenters, orientation leaders, community expectations, a building directory, campus traditions, and/or safety and emergency information. Whatever is important to your institution, you can make sure that information is at the fingertips of your students and families!
Fun Fact: You can add as many Custom Lists as you need to your guide. There is no limit!
How to Start a Custom List
Custom Lists can be created though manual entry - meaning you can enter each presenter, for example, one by one:
you can do a bulk upload with one of our templates!
Linking Custom List Items to Sessions
With a Custom List, you have the ability to link the items in these lists to sessions and other items in the guide for easy connection and access to related items. For example, it is common that presenters from a Custom List are linked to their respective sessions. Linking items is easy! For more information on linking, you can read this article.
The Maps feature will make it easy to provide students with campus maps and floor maps of the different academic buildings. If your Orientation sessions are in different building, any new student that isn’t familiar with campus will need a campus map on hand to find their way around! In the Maps module, you can upload .JPG or .PNG image files that are larger than 1000x1000 pixels but smaller than 2000x2000 pixels.
Interactive maps are an important way to link your sessions directly to the maps that you’ve uploaded. This provides a comprehensive way for students and families to look at a session, tap on the location, and be shown the exact location on your provided map!
A Web View is a feature that allows you to add internet links to your guide. This will come in handy if there are web pages on your University's website that need to be linked to your guide. For example, this can be useful if there is a link of resources on your Dean of Students’ website already. Instead of copying all that information into your guide, students and families can access it directly from your guide on their device!
There are some Web Views that are already built into the feature menu. Examples of this are the Facebook feature, so you can link to either your department’s Facebook or your University’s Facebook. Another example is the Weather feature. A lot of universities have large out-of-state student populations. Adding in a link to the weather page for the location of universities will be helpful for them when packing for orientation!
Beyond the ability to import your entire event schedule into the guide, schedule tracks are a premium feature that will make it simple to separate schedule information for specific groups. For example, you can have tracks for Freshman Students, Transfer Students, Honors Students, International Students, Parents & Families, and any other populations that are important to your program.
How to Start a Schedule
Similar to a Custom List, you can begin a schedule by manually creating sessions:
You can bulk upload your schedule sessions using one of our provided templates.
For an added bonus: iCal Feed syncing is a way for you to import your campus calendars so you don’t have to manually enter all those events into an import file. Campuses have used this feature to add Campus events, Athletic events, Student Activities events and much more!
Pro Tips for Schedules
To make your schedule information even more organized, a great pro tip is to pin your tracks to your menu item and place them into a folder. From there, you can hide your main schedule so your attendees will only see the schedules set for each track!
Most orientation sessions involve presentations from various departments across campus. You can directly link PDF versions of those presentations to the sessions so students and families can access that information after orientation has completed. A lot of information is shared at orientation, so it is imperative for your attendees to be able to refer back to all the information they received.
New Student Orientation is often the first time a lot of students and first-generation families are on a college campus and it is essential that everyone starts to feel comfortable in their new environment. A tremendous premium feature is the interactive QR scavenger hunt game! Have your Orientation Leaders lead their groups to find the QR codes hidden around campus for a chance to win a university themed prize. QR Scavenger Hunts are built into your guide by the Guidebook Customer Success Associates and can be requested by emailing firstname.lastname@example.org.
Once it’s built into the guide by our Support team, it will look similar to this in your guide. The icons and titles are customizable - just note those specifics in your request!
All campuses are different, so there are features that will be helpful for some and not for others. Here are some more features that will assist in creating a robust and resourceful guide for your attendees:
Interact is a lively, curated feed for discussions, networking, announcements, sponsored posts, image-sharing, and more!
Send push and inbox notifications to your users to notify them of schedule changes, noteworthy events, feedback requests, etc.
- Surveys and Live Polls
Engage your users with feedback surveys to see how to improve your event for coming years, or use a Live Poll as an ice-breaker!
- Photo Album
Have new students and families upload pictures from their days on campus and share their experience!
Guidebook offers endless ways for you to customize your New Student Orientation mobile presence and make it unique to your University. What’s important to your program will be all in one place in the palm of your attendee’s hands with the expansive features that are offered when creating a guide!