Making sure attendees experience everything a convention has to offer can be difficult. With a Guidebook Guide, attendees will have access to all the information they need in an easy to use app!
In this support article we will talk about several features that work really well for Conventions and link to lots of great information to help you get started on building an amazing Convention Guide.
There is a great pricing plan available for your event whether you're expecting 100 attendees or 10,000! For smaller events, we offer our Metered Guide pay per download plan. For large events, our flat rate plan offers all of our premium features at a fixed affordable rate. Head over to our pricing page for all the details!
When you start your new guide, a few features will be pre-populated in your menu. One of those is our most used feature, the Schedule. Inputting information into your Schedule is easy and intuitive!
There are 2 options for adding Schedule data to your guide, manually or by importing our Schedule template.
To manually import data into your Schedule, click on the Schedule feature in your Builder menu and click on the 'New Session' button.
When you click the 'New Session' button, you will be able to add information like Session Name, Duration (start and end times), Location, Description and more!
If you have a lot of Sessions to add, doing so manually can be very time consuming. That's why we have a import template to speed up the process by allowing you to upload all your Sessions at once! To download the template, click into the Schedule and click the 'Data Import/ Sync' button. You will then see the templates available for download in the top right:
Use the provided columns (don't edit these or the file won't upload) to insert your Schedule data. Then return to that screen to import all your data at one time!
For information on everything you can do with your Schedule, click here.
Custom Lists are the perfect feature for providing useful information in an easy-to-navigate format for your attendees. For a convention, Custom Lists are used heavily for all kinds of information, including:
- Award Winners
- Staff Members
- and much more!
To get started with a Custom List, click the 'Add features to your guide' button at the top of your menu in Builder. This will create a new empty Custom List in your menu. You can now click into your new Custom List and begin uploading data. Just like the Schedule, you can populate a Custom List manually or using a template import.
To enter in data manually, click the 'Add a list item' button or the 'New' button found inside the Custom List details tab. You will now have fields to enter in the Name, Subtitle, Location, Description and a section to add images at the bottom of the screen:
The template import option of entering in your data can be accessed via the 'Import from file' button in the Custom List. The setup is very similar to the Schedule template import. You will download the Custom List Items template, fill it in with your data (again, not changing the headers!), and finally importing it into your guide!
For more great examples of what you can do with a Custom List, view our Custom List support article here.
The Interact Feed
The Interact Feed is a great way for your attendees to do keep tabs on important information, popular Sessions, and share their Convention experience with everyone else at the event!
Because the Interact Feed helps your users get to know one another and see important information about the event, we strongly suggest making it your home screen. Having Interact as your home screen means that each time an attendee opens the guide for the first time, they will see the feed and be prompted to check in!
The Interact Feed can be added to your guide just like a Custom List, or any other menu item. You just click the 'Add features to my guide' button, find the Interact menu item, and click 'Add'!
Then, to add it as your home screen, click into the Interact menu item, on the Settings tab, and toggle the 'Home screen' button! Don't forget to save!
For more information on the Interact feature, click here!
Note: In order for your attendees to use the Interact Feed, you also will need to include the 'Attendees' feature to your guide. This allows your users to login with their Guidebook account (or easily create one for free) and check in to the guide. Being logged in is a requirement to use the Interact Feed, so everyone can see who's posting!
Notifications are the perfect tool to quickly notify your attendees of important information. Items such as highlighting a Schedule change, inviting attendees to participate in an event, and emergency information can all be effectively communicated via a notification.
To setup notifications for your guide, you just need to include the 'Inbox' feature in your guide (this is where the notification will live once it has been sent) and compose your notification in the Dashboard of your guide!
There are a couple excellent features within notifications to keep in mind. First of all, you can choose to send either a push notification, which alerts the user even if their guide is closed, or a regular notification, which will be placed in their inbox to read when they next visit the guide.
Another great aspect of notifications is that you can schedule them to be sent out ahead of time! Being able to set it and forget it really helps clear up bandwidth for the event organizer during the convention instead of having to remember to send out all of the notifications on time.
The last feature I'll highlight here is the Mobile Admin tool. By using Mobile Admin, you can compose and send notifications from within the guide on your device! You won't need to locate a PC in order to send out a notification, you can use the Mobile Admin to send it on the go!
For more in depth information on everything you can do with notifications, click here!
Finding your way around a large venue can be daunting for an attendee. We have the perfect feature to help make navigating the event venue much easier, Interactive Maps!
With Interactive Maps, you can upload your venue floor plan and link the locations in your guide to the floor plan. This creates an amazing interactive experience for your attendees, they will be able to pull up a Session, see the location in the Session details, tap on that location, and be brought to the venue map with a pin at that location. They can also pull up the venue map, tap on a room, and see a list of events that will be taking place at that location.
For instructions on how to set these up in your guide, please refer to our in-depth support article on Interactive Maps.
Putting it All Together
With the tools and features we have gone over in this article, you have everything you need to create an amazing convention guide. By adding in your Sessions via the Schedule feature, your lists of information via Custom Lists, your maps and the interact feed, you have a valuable and informative asset for all of your attendees to use.
Please spend time browsing or searching in our other support articles for even more amazing features you can add in to your guide. If you have any questions while building, don't hesitate to reach out to us at email@example.com!