Pro-Tip: Add a Document Library for Resources in Your Guide

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Create a PDF Document Library in your guide to give your users quick and easy access to important resources. With a Document Library on the main menu, you can also link these PDFs out to schedule sessions or to other custom lists without uploading the same PDF document numerous times. This also helps keep your guide lean!

Notes:

  • Documents must be in PDF format.
  • PDF files should be under 5 MB each in size.
  • We recommend limiting the total number of documents to 20 MB.
  • If your documents will exceed these limits, host your PDF online and use the PDF URL option. 
  • Inclusion of PDFs is available to Plus, Premium, and Branded plan-holders. 

Watch this video and/or follow the written instructions below.


How to Create a PDF Document Library

First please add a custom list to your guide. You can name this guide "Presentations", "Resources", or a title that best fits your guide. 

Then, click "add new" or use the custom list template importer to add items to this list. The items in this list will probably be the names of the presentations/resources you want to provide here.

 

 

After creating an item, click to open it in the list. A "Links" tab will now appear. Click the "Links" tab and then click the "PDF" button. 

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You can either click "Select PDF" to choose the file from your computer, or you can provide a PDF URL (a web link ending in .pdf) for the file. In this case, we recommend hosting the PDFs online and providing PDF URLs, so the guide file does not become too large with the addition of numerous PDFs!

For more details on including PDFs in your guide, please click here. 


Link Your Documents to Other Components in the Guide

After linking the PDF file(s) to your list items in this Document Library, you are now ready to link these PDFs to various event sessions and other lists in your guide without having to re-upload the PDF each time! 

From the Links tab, just start typing in the name of a schedule session or the name of another list item (a Presenter, perhaps) to link to it. For more details on linking, please click here.


If you have any additional questions, feel free to reach out to our award-winning Support team at support@guidebook.com!

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